Vehicle usage log sheet

Challenges

• Vehicle usage history is hard to track.
• Finding out the person responsible in case of damages is impossible.
• Paper usage logs get lost or misplaced and are hard to analyze.
• Updating centralized log sheet blanks is difficult.
• Employee training takes a lot of time.

Collect vehicle usage log sheets using mobile phones and NFC-tags

• A durable NFC-tag sticker is placed on every vehicle that needs to be monitored.

• The transfer and acceptance report is launched when the phone is placed next to a NFC-tag located on or in a vehicle.
• The NFC-tag identifies the exact vehicle.
• Information about the vehicle condition and employee can be inserted to the report using text and number inputs, select options.
• Images from the phone camera can be included to the report.
• When the vehicle is returned a similar return report is filled.

Save time on training new employees

• Transfer and acceptance reports can be set up so only the necessary information fields are displayed to the employees filling the forms.
• NFC-tags are vehicle specific enabling to display vehicle specific fields.

Access all the reports when you need them

• The data collected using mobile applications is sent to Miratag cloud environment.
• The online tool gives a good overview about vehicle usage and any other data collected using the mobile apps.
• The reports can be exported to PDF documents and Excel spreadsheets.
• The online tool provides flexible options for configuring all the settings including report templates used in the mobile apps.

Provide limited access to managers

• The online environment can be accessed by office employees, regional supervisors and client managers.
• Each user can only access data relevant to their own department and region and perform actions that they have been granted access to.

Receive e-mail and SMS notifications

• E-mailed reports provide a quick overview without the need to log in to the online environment.
• E-mail and SMS messages can also be used to receive notifications when:
  • assignments are left undone
  • a report, with a specific content, is posted (for example an issue is discovered while handing over a vehicle).